Overview of Maintaining and Developing your School

The governing body of a school have a responsibility working with the Head Teacher to ensure all the necessary maintenance, legislative responsibilities and premises development planning of the premises are met. How are your governing body dealing with this? Do you review the PDP and AMP?

A. MAINTENANCE

Firstly all schools must be maintained to ensure they are safe and operational for all users.  This must include all necessary servicing and testing, there are two options available to a school to meet their maintenance responsibilities.

1.  BMP3

The Building Maintenance Partnership (BMP3) is a collective scheme developed and owned by the schools in Norfolk.  It is managed by NPS Property Consultants Ltd on behalf of a management board.  The management board consists of representatives of the schools in Norfolk being made up of governors, head teachers, the Church of England Diocese and NPS Property Consultants, with Children's Services in an advisory role.  As a member of the scheme a school will:

  • Pay an agreed premium equivalent to the amount delegated for repairs and maintenance;
  • Transfer the liability, responsibility and financial risk to BMP3 (Programme Manager);
  • Can be assured that your statutory testing and maintenance requirements, foreseen and unforeseen, will be managed;
  • Pass the responsibility for keeping financial records to BMP (Programme Manager) who will ensure that audit requirements and Norfolk’s financial regulations are met.

2. Manage your own maintenance

Alternatively to you may opt to retain responsibility for maintaining your school.  This would require the governing body to:

  • Retain the funding and manage the responsibility within the school;
  • Accept responsibility and accountability for all maintenance of the school’s property;
  • Maintain the building in a safe and operational condition and carry out all statutory servicing and testing works to comply with legislation and NCC Corporate Standards;
  • Accept the risk of having to meet large items of expenditure when they arise;
  • Provide and maintain sufficient financial records to meet audit requirements and NCC’s financial regulations;
  • Provide annual information as requested by the LA on the school’s plan for managing repairs and maintenance of the school’s property.

 

B. PREMISES DEVELOPMENT

It is important for schools to plan for the future of their premises.  The best way to ensure this is carried out is to prepare and constantly review a Premises Development Plan (PDP).  This is best created utilising the information provided within the schools Asset Management Plan (AMP), this gives data detailing the suitability, sufficiency and condition of your school.  This information should then be utilised to develop your mid to long term development strategy covering a 5 - 10 year period.  This should include identifying when and how you propose to target expenditure towards:

  • Capital Improvement projects – Normally larger scale and may not be wholly school funded, such as new builds or extensions;
  • Refurbishment / Remodelling – Utilising Devolved Formula Capital (DFC) funds, generally towards lifting an existing area of the school or changing the use of the current provision or space;
  • Capital Maintenance – Wholesale replacement of building elements such as boilers, roofing or windows when they are beyond economic repair or life expired.

For more details of governor’s responsibility refer to Governor Services

For more details of the BMP3 scheme go to:

http://www.schools.norfolk.gov.uk/School-management/Site-management/Building-Maintenance-Partnership/index.htm